Which action would require notification to the Division within 30 days due to fiduciary funds?

Which action would require notification to the Division within 30 days due to fiduciary funds?

• A. Title agent fails to reconcile escrow account every 45 days
• B. Escrow account balances
• C. Title search
• D. Title agent commingled fiduciary funds

Answer: (A)

The key idea is how fiduciary funds (escrow money held for others) must be watched and reported. Reconciliation is the process of comparing the escrow ledger with bank statements to ensure every deposit, withdrawal, and disbursement is correctly recorded. There’s a required timing for this check, and failing to perform the reconciliation within that window signals a governance lapse in handling fiduciary funds. When a title agent does not reconcile the escrow account at the mandated interval (for example, every month), it creates a risk that errors or misappropriation could go unnoticed. Because this represents a lapse in safeguarding fiduciary funds, it triggers a 30-day notification to the Division so regulators can respond and ensure corrective action. Escrow balances by themselves aren’t inherently problematic, title searches deal with records rather than money, and while commingling fiduciary funds is a serious violation, the scenario described is specifically about the failure to reconcile within the required timeframe, which is the condition that requires reporting within 30 days.

The key idea is how fiduciary funds (escrow money held for others) must be watched and reported. Reconciliation is the process of comparing the escrow ledger with bank statements to ensure every deposit, withdrawal, and disbursement is correctly recorded. There’s a required timing for this check, and failing to perform the reconciliation within that window signals a governance lapse in handling fiduciary funds. When a title agent does not reconcile the escrow account at the mandated interval (for example, every month), it creates a risk that errors or misappropriation could go unnoticed. Because this represents a lapse in safeguarding fiduciary funds, it triggers a 30-day notification to the Division so regulators can respond and ensure corrective action.

Escrow balances by themselves aren’t inherently problematic, title searches deal with records rather than money, and while commingling fiduciary funds is a serious violation, the scenario described is specifically about the failure to reconcile within the required timeframe, which is the condition that requires reporting within 30 days.